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I am your "on-site Personal Assistant" making sure that your event goes as you have planned it. Whether its a clambake, cocktail party, concert, wedding, corporate meeting, retreat or anything in between, I'm here to help you. Maybe you just need group reservations...give me a call to get the ball rolling. Whether you are coming to the Vineyard with a group or an individual needing lodging for an event being held here, why waste time trying to find advanced lodging. One call to Event Day Coordination & Group Reservations will take care of everything. After an initial consultation, I will then be able to contact the right property/properties customized to your needs. Check out the Events Calendar to see what's happening on Martha's Vineyard. For Your Information: most of the lodging establishments require a two or three night minimum stay (in-season). They also require full payment for reservations up to three nights at the time the reservation is made. Reservations for four plus nights, the deposit is one-half the total stay with the balance due on arrival. The state and local taxes on all rooms equals 9.7%. Credit cards are the preferred payment method, but most will take checks as long as the check reaches the establishment within seven days of making your reservation and clears well before your arrival. Occupancy per room is strictly enforced. IF you have a room that will sleep more than two people, there is an additional per person, per night charge for the extra people. It is very important to know, at the time you are making your reservation, how many people you would like to have in the room. Most establishments have one bed for two people in each room. Some larger rooms may be available. Some establishments have age limitations for accepting children. Most frown on accepting pets. However, there are a few places on Island to board your pet. That way Fido can enjoy an Island vacation as well. The earlier you make your reservation in advance, the better. Rooms book up very quickly on Martha's Vineyard. That is especially true for events being held the last two weeks of July, all of August and all holidays. Booking a year in advance will insure that you get the lodging you are looking for. Cancellation policies vary, but a rule of thumb is if you cancel between 15 to 30 days in advance, you will get a refund minus a 10% to 50% cancellation fee. If you cancel 14 days before your scheduled arrival, your deposit is non-refundable. For groups of more than seven rooms, the cancellation policies may vary. All rooms on Martha's Vineyard are non-smoking. Check in/check out times vary, but rule of thumb is check in after 3 p.m. and check out at 11 a.m. If you would prefer to rent a house, most people rent their houses from Saturday to Saturday or Sunday to Sunday and by the week only, during the summer season. A few people will rent their houses for less than a week in the off season. In some cases, it is more cost effective to pay for the house for the week even if you are only planning to stay for four days. I have connections with some great properties. One of the properties is great for having your wedding or corporate meetings at. Great private location, one mile from the beach and it has 10 bedrooms. If your group is five or more people, renting a three bedroom house sometimes works out to be less expensive than getting a similar amount of rooms at a hotel/inn. However, with a house rental, you must supply your own linens. There is a linen rental service on the Island that will allow you to order online. They will drop off and pick up for your convenience. For corporate reservations that the company is paying for the lodging, it is best to have one person call me with all of the payment information and the names and number of people in each room. For weddings or other events that the guests are paying for their own reservations, I can arrange for a block of rooms at a specified hotel or any hotel that fits the guests specifications. It is best for the bride/groom to give out my phone number and I will make their guests reservations individually. That way, I have all of their pertinent information that the lodging establishment will need including payment method. I will then be able to give the bride a full report of where the guests are staying. For more information, feel free to contact me. For information about getting here and what to do after you are here, check out www.marthas-vineyard.com, a comprehensive directory for everything on the Island.
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